Parent Data Notice

Version: 2026-05-17

This notice explains how authorized adults may submit and manage athlete information for tryout and roster workflows in TryoutPro Volleyball.

What This Covers

• Player identification and evaluation data.
• Organization-managed tryout and roster records.
• Photos or notes uploaded by authorized users.

Authorization

Only authorized adults may submit player data, and they remain responsible for collecting any required parental or guardian permissions under applicable law.

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Direct Notice to Parents/Guardians: Children’s Data and Photo Practices (COPPA-Style)

Direct Notice to Parent/Guardian. This notice explains how your child’s club, school, or sports organization (the “Organization”) and the app provider (the “Company”) collect, use, store, and share personal information from and about children through the TryoutPro Volleyball platform (the “Service”). This notice is intended to help parents/guardians of children under 13 understand these practices and their choices.

This notice is provided for transparency and does not, by itself, create an account or establish a contract with you or your child.

1. Information That May Be Collected

What information we collect. The Organization may enter or record the following types of personal information about your child in the Service:

• Name and basic profile details
• Player attributes (e.g., height, position, graduation year)
• Tryout attendance
• Evaluation scores and rankings
• Coach notes and comments
• Team placement decisions
• Photos used for identification during tryouts

Data minimization. The Service is not intended to collect medical, academic, or financial information, and the Organization should not request more information than is reasonably necessary for tryouts, evaluation, and team placement.

2. Purposes for Collection and Use

How we use the information. The Organization uses your child’s information in the Service to:

• Manage tryouts efficiently
• Evaluate players consistently
• Support fair and organized team placement
• Track athlete development over time
• Maintain accurate rosters and records

Who makes decisions. The Service is an organizational tool. The Organization (not the Company) controls the information it enters and makes all coaching, evaluation, and team placement decisions.

3. Photo Consent (Required for Photo Uploads)

Photos and parental consent. The Organization may upload or capture a photograph of your child for identification and internal evaluation workflows. If photos are used in connection with tryouts, your verifiable parental consent may be required under applicable law before the Organization uploads your child’s photo to the Service.

3.1 Purpose of Photos

Photos may be used for:

• Identifying players during tryouts
• Assisting evaluators in matching scores to the correct athlete
• Internal evaluation workflows
• Roster management

Photos are not used for marketing, advertising, or public display.

3.2 Who May Access Photos

Only authorized individuals within your child’s Organization may view photos, including:

• Owners
• Player Managers
• Evaluators
• Directors or administrators (if applicable)

The app provider (the “Company”) does not sell or disclose photos to third parties, except to vendors that provide hosting, storage, or similar services to the Company and process data on the Company’s behalf under appropriate contractual and security obligations.

3.3 Storage and Security

Photos are handled as follows:

• Stored securely
• Encrypted in transit
• Accessible only to authorized users
• Deleted according to the Organization’s retention settings

3.4 Right to Decline Photo Use

Your choices about photos. You may decline photo use at any time. If you decline, the Organization will continue to evaluate your child, but photos will not be used in the Service (and you may request deletion of any previously uploaded photo).

• Your child will still be evaluated
• No photos will be uploaded or stored
• Any existing photos will be deleted upon request

3.5 Right to Request Deletion of Photos

You may request deletion of your child’s photo at any time. The Organization (or the Company, as applicable) will process deletion requests within a reasonable timeframe, subject to legal and operational requirements.

4. Access and Disclosure

When information is shared. Your child’s information is shared only with authorized individuals within the Organization and with the Company’s service providers that support the Service’s internal operations (for example, hosting and storage). The Company does not sell or share your child’s information with advertisers, marketers, or unrelated third parties.

5. Data Retention

Your child’s data—including photos, if any—is retained based on the Organization’s selected retention period (typically 1–7 years) and is then automatically deleted.

You may request deletion before the end of the retention period.

6. Parent/Guardian Rights and Requests

Your rights as a parent/guardian. Subject to applicable law, you may request to:

• Review the personal information the Organization maintains about your child in the Service
• Request correction of inaccurate information
• Request deletion of your child’s information (including photos)
• Refuse to permit further collection or use (where applicable)

How to make a request. Please contact your child’s Organization directly. Parents and guardians do not have direct access to the application. The Organization will review and process requests to delete your child’s information, including photos, through the TryoutPro Volleyball admin panel. If you cannot reach the Organization, or if you have a question about the Company’s operation of the Service, you may also contact the Company using the information in Section 9.

7. Organization Responsibilities

Your child’s Organization is responsible for:

• Obtaining appropriate parent/guardian consent, where required, before entering personal information or photos
• Ensuring information is used only for tryouts, evaluation, and team placement
• Managing who has access to player information
• Complying with applicable local, state, and federal privacy laws
• Responding to parent/guardian questions or requests

The Company does not independently verify that the Organization has obtained consent and is not responsible for unauthorized or inaccurate data entry by Organization personnel.

8. Company Responsibilities

The Company provides the software platform and is responsible for:

• Secure storage of data
• Encryption and access controls
• Automatic deletion based on retention settings
• Compliance with the Company’s published policies

The Company does not coach, evaluate, or rank players and does not determine team placement.

9. Contact Information

Primary contact (Organization). For questions or requests to review, correct, or delete your child’s information (including photos), contact your child’s Organization using the information provided by that Organization.

Secondary contact (Company). If you cannot reach the Organization, or if your question relates to the Company’s operation of the Service, you may contact the Company:

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